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Prophet Contact Manager |
Outlook Business
Contact Manager
(Outlook BCM) |
| Outlook Versions Supported |
Outlook 2000/ Outlook 2002/XP / Outlook 2007 |
Outlook 2003 / Outlook 2007 |
| Mail Connection / Environment |
Works with Exchange Server, POP, IMAP, SBS |
Only works in POP & IMAP. |
| Sharing of Data |
Allows sharing of Contacts, Sales and Opportunity Data. Can run consolidated reports from multiple users.
Allows peer to peer sharing or shared sales activities and contact data centralize server. |
Single User Mode Only. Can’t share data. |
| Integrated with existing Outlook Business Contact Manager's Contacts |
Automatically reads and synchs your contacts from your contact folders. |
Need to manually recreate separate contacts within Outlook BCM / Business Contact Manager's contact folder. Separate contact folder for Outlook and Business Contact Manager contacts. |
| Public Folder |
Supports public folder access of contacts. |
Outlook BCM / Outlook Business Contact Manager does not support public folder access. |
| Opportunities |
Prophet can customize opportunities to fit your business |
Outlook BCM / Outlook Business Contact Manager can’t customize the opportunity form. |
| Opportunity Notes |
Date, Timestamp, Name and Type of Activity for each note. One screen view. |
In Outlook BCM each note within opportunity is a separate note item. Have to open multiple notes to read history. A real pain if you want to see everything in one screen. |
| Send Personalize Emails |
Prophet can send group personalized emails from within Prophet.. |
Outlook BCM needs bcentral (with a monthly fee) to do mass personalize emails. |
| Reporting |
Can create consolidate reports from one computer. |
Outlook BCM has no centralize sales reporting. |
| Reporting Formats |
Prophet can save reports into Word, Excel, PDF, Text and HTML.
Prophet can view sales reports in Excel Format to auto filter and graph sales and contact data. |
Save reports in Native Business Contact Manager format. |
| Price |
Prophet starts at $149.95
(Buy Now) |
Outlook BCM part of Office Pro 2007 Cost $319+ |
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| 7 Competitive Advantages of Prophet over Outlook BCM 2007 |
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| With Outlook BCM 2007: |
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Only one contact OR one Company (Account) can be associated (linked) with an Opportunity.
- This means that a bank loan officer, a real estate agent and the customer cannot all be linked as they can in Prophet
- There is also no easy way to see all opportunities associated to a particular Contact or Company
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Opportunity Value must be a derived from Product and Services pricing calculations.
- User cannot enter an Estimated Value for Opportunity without this.
- Group emails must be sent with all email addresses to all recipients or bcc’d just like standard Outlook.
- Group email does not support custom or pre-selected salutations.
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Lacking any Sales Automation Series, i.e. series of emails, tasks, appointments.
- They can only be generated one at a time, just like standard Outlook
- No Drip Campaign functionality
- No Workflow (Opportunity Stage based automation)
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Business Contacts are literally separate records from either local Contacts or Exchange public folders.
- The implications of this are:
- Initially the business Contacts need to be created within BCM. While the user may copy, or drag or move contacts, if there are a lot of mixed contacts this could be time consuming. Prophet is friendlier in the set-up in that it reads all local contacts, unless they are marked private, or are in a separate folder other than the default Contact folder
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BCM does not auto-create Company Records during Install
- Each account must be created individually –
- Prophet is friendlier in the set-up in that it reads all local contacts, unless they are marked private, or are in a separate folder other than the default Contact folder AND creates Company (Account) records automatically
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